Photographs should be at least 960X1280 in resolution. Larger resolutions are highly encouraged.
Include the entire stone. If name/dates details are not discernable on a larger stone, include a second, close-in, photograph that clearly shows the name/dates, if possible. Understandably, many stones are weathered to the point that details are hard to read. Do the best you can given the state of the stone.
Identify each photograph by name (e.g., Smith-TE); append a 1 or 2 (SMITH-TE1, SMITH-TE2) if there is more than one picture per stone.
Include a picture of the cemetery, preferably one with the name of the cemetery, or the front entrance if no name is posted (which happens a lot in rural cemeteries).
Include, in the text of the email, the names of the individuals being submitted.
Finally, please accept my gratitude for your participation!!
First off, if you're lucky, the veterans graves will be marked with a Grand Army of the Republic (GAR) flag-holder and flag. Lacking that, many graves list the service of the soldier, sometimes in great detail. Then there are those that have no indications of service at all, but usally they are in the minority.
In Vermont, the majority of these names came from the Vermont Adjutant General's Burial Listing, and names are not always consistent, so Barton Cemetery, and Village Cemetery, Barton, might be the same cemetery. We will deconflict as the project progresses.
In other states, most cemetery names have been confirmed with findagrave.com or other resources, and are usually correct.
If you have GPS, please include coordinates for the cemetery. If you don't, please include some geographic reference (e.g., 1/2 mile east of downtown, or intersection of road a and road b, etc.). If you use Google Earth, I have a file showing the cemeteries with CW veterans buried (those we've identified to date. Email the webmaster (bottom of page) and I'll mail it to you).
Finally, if you aren't used to walking through cemeteries, step carefully, especially in rural cemeteries. Depressions in the ground, varmit holes, etc., can sometimes be treacherous!